This is where you will find up to date notices and information about the Willowhayne Estate
Annual General Meeting (AGM) 2018 – save the date!
A date has now been set for the Willowhayne Residents’ Association’s AGM. The meeting will take place on Wednesday 25 July at 7pm, at the Conservative Hall, Sea Road, East Preston. We hope that as many of you as possible will come along. We will be offering prosecco, soft drinks and nibbles after the formal meeting to give residents an opportunity to meet and chat.
We remind residents that you need to be a fully paid up member of the WRA to attend and have your say. If you wish to have any subject included at the AGM, or wish to propose any member’s resolution, details must be made in writing and received by Hobdens at least six weeks prior to the date of the AGM. Further detailed information regarding the AGM protocols can be found on our website (http://willowhayne.org).
Any questions relating to the audited financial accounts should be submitted to Hobdens, no later than Wednesday 18 July, to ensure we can answer your questions with clarity at the AGM.
Wheelchair access at the AGM venue
Please note that there is a fire door at the north of the building, which is used for wheelchair access. A path runs down the side of the hall.
Overdue Estate Rates
At the end of April 2018, there were fifty four properties that had not fully paid this year’s Estate Rates. This amounts to just over £13,200, or 13%, of the expected total. If you are unsure how much you owe, or you have difficulty in paying, please contact Hobdens. If you are paying by bank transfer, please ensure you include your WRA reference number and use the correct bank details as given on the invoice.
General Data Protection Regulations (GDPR)
The GDPR come into force on 25th May 2018. The data that the WRA and Hobdens hold on residents of the Estate is covered by the new regulations.
Please follow the link below for the WRA Ltd Privacy Notice .
Attempted break in
We have been notified of an attempted break-in at a home in Angmering Lane. The owners returned from their holiday on Saturday 17th February to discover there had been an attempt to force open a door. This incident was reported to the Police, to the security guards and to Hobdens. Our thanks to the resident for notifying us of this incident and a request to all residents to please let us know, via Security and Hobdens, of any security issues that other residents need to be aware of.
There have been reported incidents of vehicles driving on grass verges on the Estate, where roads have been partially blocked by other vehicles. Please avoid driving over and damaging the verges.
There are a number of grass verges on the Estate where there is no kerbstone and there is a tendency for the grass to encroach on the road. Could owners of these verges ensure the edges are trimmed to prevent the grass growing over the road surface. This should reduce the risk of vehicles driving on the grass verge and will improve the look of the estate.
A reminder as well that, due to our lack of pavements on the Estate, residents have a right of way over the grass verges, so it must not be obstructed by planting or growth. Please check before you consider planting or putting up walls or fences on the verges outside of your properties, and check with Hobdens to ensure that what you are planning is permissible.
A significant number of road repairs were carried out on the estate during 2017. However, budget constraints meant that some repairs had to be held over until 2018. These repairs, together with areas identified subsequently, will be scheduled once the weather improves.
The main works will require closing West Ridings, at the junction with Angmering Lane, for a period of up to four weeks. However, the full scope of the repairs will depend upon the budget remaining after essential drain repairs on Tamarisk Way and Middle Walk (see below).
Excluded from 2018 activity is any remedial work to the tarmac surfaces on Angmering Lane and Tamarisk Way, where signs of surface cracking and glazing are starting to appear. The options range from a series of ad-hoc repairs, through the application of a surface dressing to complete resurfacing. These options will be considered and costs established over the next 12 months.
Also excluded for 2018 is the project to replace the worn sealant joints on the concrete roads with materials that are more resistant to cracking. Good seal joints can prevent water entering and causing the base to erode and crack. All repairs over the last two years have used this material and the results have been excellent. Again, budgetary considerations will dictate the pace at which this work can be carried out.
Road repairs – have a say!
If there are any areas of the estate roads you feel should be included for repairs over the next year, please can you let the directors know, via Hobdens.
Road Safety Group Update May 2018
Following concerns raised at the AGM in 2016 and again in 2017, the Road Safety Group was set up to consider a number of issues and to investigate feasible solutions. Broadly those issues were:
- Is there a speeding problem on the Estate?
- Are traders the worst ‘offenders’?
- Is the Estate being used as a ‘rat-run’?
- Is there a safety risk on the Estate?
- Is the Estate privacy being compromised by ‘tourism’, driving instructors, and others?
Between October 2017 and April 2018, traffic flow and speed check surveys were carried out at five different locations, between the hours of 8am and 6pm, during the working week in school term times. The surveys were conducted on 15 separate days and some were repeated to ensure the data collected was robust. The total number of vehicles surveyed was 2,901 and results indicated:
- 13% of traffic use the Estate as a ‘rat-run’.
- 50% of all traffic using The Ridings exceed the 20 mph limit.
- 52% of all traffic using Myrtle Grove exceed the 20 mph limit.
- 65% of all traffic using Michel Grove exceed the 20 mph limit.
- 70% of all traffic using Angmering Lane exceed the 20 mph speed limit.
- 20-30% of all traffic using other roads on the Estate exceed 25 mph.
- The worst ‘offenders’ are residents and other car drivers.
- There is no evidence that driving schools regularly use the roads.
- There is evidence that there are a small number of dog walkers and cyclists who use the Estate roads as ‘tourists’.
The group is now working on solutions to begin to tackle these issues and will prepare a more detailed report for the AGM.
We welcome your feedback, thoughts and any suggestions you may have in relation to this work. Please email us at WRA.firstname.lastname@example.org or write to Road Safety Working Group, c/o Hobdens Property Management, 41a Beach Road, Littlehampton, BN17 5JA
Three sea outfalls originate from the Estate (Pigeonhouse Lane, Angmering Lane and West Ridings). These were originally drainage ditches, but over the course of time these have been largely culverted. There is also a ditch/culvert around Michel Grove, which exits onto Sea Lane. If you have a ditch or culvert going through or under your property, then you are considered to be a “Riparian Owner” and as such have certain responsibilities. You are probably aware of these, but more information can be found in the document ‘Good Practice for Watercourse Maintenance’, which can be found on the WRA website.
During remedial work on the sea outfalls, Arun Council identified a collapsing surface water drain under Tamarisk Way. It also identified foreign matter in the drain at the bottom of Middle Walk, as well as some undocumented and unauthorised connections to the culverted drain. These need to be investigated further and corrected.
Arun Council will be installing soakaways on the beach to ensure the correct water flows away from the Estate. Once this work is complete, the upstream culverts and ditches will need to be checked to identify any corrective action necessary.
Keeping in contact
As part of our efforts to streamline procedures and communications, Hobdens has asked residents to supply an email address. Email addresses will only be used for the purpose of sending future invoices, individual correspondence or where we need to collectively send communications. Details will not be used for any purpose other than WRA business and will most certainly not be put on any marketing list! If you are happy to provide your email for these purposes, please send your details to Hobdens at email@example.com.
Door to door traders
If you have been approached by door to door traders and feel concerned in any way, please report directly to the police. It would be helpful if you could copy Hobdens in on the correspondence so that Willowhayne residents are kept aware of any possible issues.
WRA Board update
Following our plea in the previous newsletter for new Directors, we are pleased to announce that Mike Chambers and Mike Dunne have been co-opted onto the WRA Board and will be seeking election at the AGM in July.
However, your help as a WRA Director is still needed. We are in need of a volunteer to take on the responsibilities of roads, drains and signage on the Estate, and someone to help with planning and development. If you feel you have the relevant skills and would like to discuss the roles further, please get in touch with us, via Hobdens. We would love to hear from you.
A reminder of Greensward restrictions
We have been informed of someone using a motorised go-cart on the Greensward. Not only is this potentially dangerous, but residents are reminded that use of the Greensward is restricted by the legal covenants on the land that limit the use to “on foot only with or without dogs”. Any other use, such as cycling, horses, go-carts etc., is prohibited.
However, the use of mobility scooters on the greensward is permitted, provided the scooters are designed for use by a disabled person and are being used by a disabled person in line with the rules relating to their use on a footpath.
Look out for hedgehogs!
We are now at that time of year when hedgehogs are out and about and, fortunately, we are lucky enough to see them on our Estate. As these are endangered animals, please drive with great care on the roads at dusk and at nightfall to avoid the possibility of running one over.