This is where you will find up to date notices and information about the Willowhayne Estate
Stop Press updated July 2019
We are still desperately in need of new directors to help on the Board with a broad range of responsibilities. If you have skills which you feel might be beneficial, please contact us via Hobdens. All Board members work as part of a team but are given areas of individual responsibility according to strengths and expertise. We would love to hear from you, whatever your background might be, and would be very happy to arrange an informal chat.
Our specific vacancies at present are:
- Communications, which includes keeping the website information up to date, with the help of our website designer, writing the newsletter and meeting and greeting new residents;
- Greensward and Grass Cutting, which involves liaising with contractors to ensure our shared areas are maintained;
Annual General Meeting (AGM) 2019 Please note change of venue!
The Willowhayne Residents’ Association’s AGM will take place on 17th July 2019 at 7pm, and will be held at East Preston Infant School, Lashmar Road, East Preston, BN16 1EZ.
Please don’t be put off by the change of venue – the Infant School is only a little further than our previous venue and has plenty of parking and excellent facilities. The main entrance to the school can be accessed via Lashmar Road, where there is on-site parking, and also via St Mary’s Road, where there is additional parking for attendees. If you park on the roads, please be considerate towards residents by not blocking driveways.
There are a number of Special Resolutions which are to be proposed and put to a vote at the meeting. Please see your AGM papers for more details, which will be delivered to residents by the 26th June. It is important that all members contribute to the decisions, either by voting at the meeting in person or using their proxy vote.
Remember that you need to be a fully paid up member of the WRA to attend and have your say. If you wish to have any subject included at the AGM, wish to propose any member’s resolution or propose the election of a director, details must be made in writing and received at least six weeks prior to the date of the AGM. Please send any details to Hobdens by 6th June. Any questions relating to the 2018 Accounts or the Finance report should be submitted to Hobdens, no later than 3rd July, to ensure your questions can be answered with clarity.
Further detailed information regarding the AGM protocols can be found on our website (http://willowhayne.org).
After the formal meeting, there will be an opportunity for informal discussion, which will not be minuted. In order for as many people as possible to take part in the discussion in the time available, we would ask you to let Hobdens know, in advance of the meeting, if there are any specific topics you would like raised.
After the meeting, prosecco, soft drinks and nibbles will be available. We hope that as many of you as possible will stay on and enjoy the chance to socialise with other residents.
Wheelchair access at the AGM venue: All attendees will be directed to the hall via a side door, which is located by walking past the main entrance of the school as you enter from Lashmar Road and turning right. The entrance door will be signposted clearly on arrival. This entrance is accessible for wheelchairs.
Road Calming Measures
Residents will be aware of the concern about speeding on the Estate and the work carried out by the Road Safety Group. Although surveys carried out have identified several of the Estate roads as having significant levels of speeding, Angmering Lane has been highlighted as the road with the most. Building on the good work of the Road Safety Group, the Board has researched the possibility of installing three speed tables in Angmering Lane, on road owned by the Residents’ Association. The installation of these speed tables will be the subject of two special resolutions at the WRA AGM on 17 July (details above). If installed, we would expect these to provide significant calming measures.
Further information will be available with the AGM papers and members are encouraged to use their vote, either in person by attending the AGM or by proxy.
Overdue Estate Rates
As stated on numerous previous occasions, all Estate Rates are due in January every year. Despite a reminder in the last Newsletter, and a first chase letter being sent, there are still 14 properties which have yet to make any payment for 2019. These will be chased again if payment is not received very soon. If necessary, further action will be taken to ensure ALL Estate Rates are collected as it is not acceptable for anyone not to pay. If you really do have difficulties, or have a specific problem, PLEASE contact Hobdens urgently and we will try to agree a solution.
Weekend Gate closures
Cross Road will be closed to vehicles between 24 June – 26 July due to necessary sewage pipe construction work taking place. Weekend gate closures will be suspended during this period for the convenience of residents.
Roundabout at entrance to Angmering Lane
The grassy roundabout at the entrance to Angmering Lane is owned by the local authority, although the WRA has chosen, until now, to pay contractors to keep the grass cut regularly. However, due to costs and some safety concerns, the Board has made the decision to discontinue doing this. The local authority has been notified of this decision and have now taken on responsibility for cutting the grass.
Vehicular access to the Greensward
Please note that vehicular access to the Greensward is not permitted without authority from Hobdens. If such access is required for maintenance or other purposes, at least three working days’ notice should be given and arrangements will be made for the bollards to be removed. Residents should ensure the bollards are replaced whilst any work is carried out and should leave the site clean and tidy. Residents will be responsible for any damage caused by vehicular access. Please note that the Greensward does get very wet at times and access will not be granted during these periods, other than in an emergency
Calling all dog owners!
Out of courtesy to verge owners on the Estate, we would ask dog owners to do their best to ensure their dogs do not foul the grass verges. Where they do, please scoop up afterwards. There are plenty of poo bins on the Estate and on the Greensward.
South Strand Public Conveniences – HELP NEEDED!
One of our residents has asked for attention to be drawn to a request for help to keep the public toilets, near the beach huts on South Strand, open. These public conveniences are threatened with closure due to lack of funding from the Parish Council. A group of interested parties has formed to secure pledges of funds so that the toilets can remain open. If you would like to make a donation, however small, or would like to find out more, please contact George Schlich (firstname.lastname@example.org)
Can we please remind you that the WRA must be notified of any proposed construction work to homes, including cosmetic changes, for example cladding and solar panels etc. This also includes any landscaping to your gardens and driveway.
Please notify Hobdens Management Services of any changes you might be planning, or if you have any queries relating to your proposed planning application.
Help the hedgehogs!
Hedgehogs have now been spotted out and about on the Estate in the evenings, and so we would ask all residents to keep a careful look out for them and strive to provide a safe and supportive environment for them.
- Driving carefully at dusk and nightfall to prevent running them over – even more reason to observe the 20mph (or less) speed limit;
- Provide easy access into and out of gardens, for example, by digging small holes under fences;
- Supplementing their natural diet with cat or dog food (wet or dry) or specialist hedgehog food. Note that dried mealworms, some seeds, bread and milk are extremely harmful to hedgehogs and could kill them. Shallow dishes of fresh water dotted around the garden are life savers.
If you see a hoglet/hedgehog in the daytime, it may be because it is sick. If you can catch it (always wear gloves), please call the British Hedgehog Preservation Society on 01584 890801 for advice on what to do. They will probably put you in touch with a local carer. WADAR is an excellent local charity that can give advice and information. If you find an injured hedgehog, Fitzalan vets’ Littlehampton branch and Grove Lodge in Worthing will treat free of charge.
Speed Limit on the Estate – a reminder!
There are no footpaths on the Estate, hence there is a greater risk to the safety of pedestrians. To protect pedestrians, there is a 20mph speed limit in place, which we would ask you to please observe and to advise any visitors or contractors to do the same. A recent survey of our Estate roads showed that over 70% of those exceeding the 20mph speed limit were residents. Please do all you can to ensure anyone visiting your premises is aware of the speed limit and help us to maintain a safe environment for everyone.
Keeping in contact
As part of our efforts to streamline procedures and communications, Hobdens has asked residents to supply an email address. Email addresses will only be used for the purpose of sending future invoices, individual correspondence or where we need to collectively send communications. Details will not be used for any purpose other than WRA business and will most certainly not be put on any marketing list! If you are happy to provide your email for these purposes, please send your details to Hobdens at email@example.com.